15. The form and the manner in which the accounts are to be prepared and presented for audit

  1. ...
    1. The annual accounts of a local authority/local fund prepared or caused to be prepared by the executive authority under sub-section (1) of Section 9 of the Act shall be in Form VI and VI (A) appended to these rules. The same shall containing the following details: -
      1. the opening balance for the year showing the balance in each bank/treasury account;
      2. a statement of receipts and payments under each head of account: (c) the amount at the credit of the local authority/local fund at the end of the year showing the balance in each bank/treasury account;
      3. a statement showing the demand, collection and balance or revenue collection including arrear collection;
      4. a statement of investments made;
      5. a list of grants received during the year;
      6. a list of loans availed;
      7. a statement showing the outstanding debts at the beginning of the year, repayment made during the year and outstanding debts at the end of the year; and
      8. a statement of assets and liabilities as on the close of the accounting year
    2. The annual account presented for audit by Panchayats, Municipal Councils and Municipal Corporation shall include:-
      1. statement of grants received and utilised;
      2. a statement ofloans availed and utilised;
      3. a statement showing the details of public works undertaken during the financial year concerned, amount expanded for each work and balance of fund, if any, available;
      4. the statement of grants and statement of loans shall be prepared in Form VI and VI (A) appended to these rules.
    3. The annual accounts presented for audit by the Universities shall include:-
      1. a Demand Collection Balance Statement of examination fee collected by the Controller;
      2. a Demand Collection Balance Statement of University Union fee and sports affiliation fee to be collected by the principals of affiliated colleges and remitted to University fund; and
      3. a Demand Collection Balance Statement of fees and other dues collected by the teaching departments of the University.
  2. Where the amount at the credit of a local authority/ local fund at the end of a year as per the pass book differ from the amount shown in the books accounts maintained by the said local authority/ local fund, a reconciliation statement shall be attached with the annual accounts presented for audit.
  3. The accounts relating to a financial year shall be presented for audit within four months from the close of the financial year concerned:
    Provided that in case where the accounting year followed by a local authority/ local fund differs from a financial year, the annual accounts of such institutions shall be presented for audit with in four months from the close of the accounting year.
  4. The pro forma accounts and statements of expenditure relating to the grants sanctioned to the Universities by the University Grants Commission or the State Government or other Financial Agents for specified schemes shall be presented for audit as the work relating to the scheme is finalised. In the case of continuing schemed the accounts of such schemes shall be presented for audit as required by the Financing Agency.
  5. In the case of grants sanctioned by the State Committee of Science and Technology, the accounts relating to the research schemes shall be presented for audit as soon as the research work is finalised or the grant received is utilised as the case may be.
  6. The Director shall have authority to require the preparation and presentation of any further statement of accounts which he considers necessary for the proper conduct of audit of accounts of a particular local authority/local fund.
  7. The annual accounts or such other accounts due for audit shall be presented to the officers concerned as shown below :-

    a. Accounts relating to the institutions where concurrent audit wings function To the head of the concurrent audit wing
    b. Accounts of Hindu Religious and Charitable Endowment Institutions in Malabar and Kasargode area To the Deputy Director, Hindu Religious Endowment Audit, Palakkad
    c. Other Institutions To the Deputy Director of the concerned District.